Full-timeAdmin & office· Posted 11 Aug

Admin Executive

DP ArchitectsFrom company site

Salary

Not stated by the company

When

Full-time hours

Where

Singapore

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Start: Not stated
Work mode: On-site
Experience: Some experience

About the role

This role provides administrative, coordination and operational support to keep office activities running smoothly across departments. You will be part of the Office Administration team at DP Architects, handling day-to-day office management, documentation, procurement and facilities matters. It suits someone organised, detail-oriented and comfortable juggling multiple tasks in a professional services setting.

What you'll do

Handle general administrative work such as preparing documents, correspondence, filing and data entry.
Assist with procurement by sourcing quotations, raising purchase requests, tracking orders and liaising with vendors.
Coordinate office maintenance, equipment servicing and facilities matters with internal teams and external vendors.
Manage meeting logistics including room bookings, preparing materials, setting up refreshments and taking meeting notes when needed.

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Support company events, staff activities, training sessions and departmental functions through logistics planning and coordination.

Carry out mailroom duties such as receiving, sorting and distributing mail, courier packages and internal documents.

Maintain administrative records including inventory lists, asset registers, vendor contracts and maintenance logs.

Help replenish office supplies and pantry items, and monitor stock levels.

Support travel arrangements including flight bookings, accommodation and transport coordination.

Assist with onboarding by preparing workstations, arranging access passes and helping new hires with administrative procedures.

Respond to internal administrative queries professionally and escalate issues when needed.

Maintain digital and physical filing systems to ensure accuracy, completeness and audit readiness.

Support safety, compliance and office SOP adherence, including documentation and coordination with building management.

Take part in process improvement initiatives to enhance administrative efficiency and digital workflows.

Provide additional support to the Office Administration team and other departments for ad hoc tasks and operational needs.

Good to know

Full-time position based in Singapore.

Requirements

Diploma, Higher Nitec or equivalent in Business Administration, Office Management or a related field
1–4 years of administrative experience in a corporate or professional services environment
Strong organisational skills and ability to multitask and manage time well
Proficient in MS Office (Word, Excel, Outlook) and familiar with digital filing tools
Good communication and interpersonal skills with a service-oriented mindset
Strong attention to detail, responsibility and reliability

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DP Architects

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Admin Executive

About the role

What you'll do

Good to know

Requirements

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