Full-timeAdmin & office· Posted 1 Oct

Executive / Senior Executive / Assistant Manager (APT Function)

Duke-NUS Medical SchoolFrom company site

Salary

Not stated by the company

When

Full-time hours

Where

OutramOutram Campus, Singapore

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Start: Not stated
Work mode: On-site
Experience: Some experience

About the role

This role sits within the Office of Faculty Affairs at Duke-NUS Medical School, supporting faculty appointments, promotion and tenure matters. You will work closely with senior faculty, university committees and external partners in a fast-paced academic setting. It suits someone meticulous and organised who enjoys managing multiple priorities and communicating with senior stakeholders.

What you'll do

Provide full secretariat support for APT Committee meetings, including preparing agendas, meeting papers and minutes, consolidating voting outcomes and following up on action items.

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Coordinate calls for dossier submissions, check dossiers for completeness, schedule APT Committee meetings and circulate materials on time.

Collate and submit dossiers to the University Promotion and Tenure Committee for review and approval, and handle committee queries.

Prepare approval papers for the Provost, Academic and Research Committee and/or Governing Board as required.

Act as the point of contact for faculty and stakeholders on APT guidelines and processes, including appointment and promotion of Principal Research Scientist.

Provide administrative and user support for faculty-related platforms such as NUS Promotion & Tenure, Mid-Term Advisory Review and the Duke-NUS Faculty Profile system, including access management and liaison with NUS secretariats.

Support system upgrades and transitions, including requirements gathering, user acceptance testing and updates to standard operating procedures.

Manage the faculty MTAR process by monitoring timely completion of review stages, assisting users and liaising with the NUS MTAR Secretariat.

Work with IT colleagues to develop, customise or enhance the online Faculty Database and related systems.

Prepare meeting papers, reports and presentation materials for senior leadership.

Perform other duties incidental to the work described or as assigned.

Good to know

Based at Outram Campus, Singapore.
Candidates with exceptional qualifications and relevant experience may be considered for a more senior appointment.
Only shortlisted candidates will be notified.

Requirements

Degree in Life Sciences, Health Science, Social Sciences or a related discipline; other degrees with relevant experience also considered
For Senior Executive: at least 2 years of relevant experience in biomedical research or healthcare
For Assistant Manager: at least 4 to 6 years of relevant work experience, including at least 2 years in a managerial role
Prior experience in a research or academic environment is advantageous
Meticulous, organised and detail-oriented, able to manage priorities and meet deadlines in a fast-paced environment
Excellent written and verbal communication skills, able to prepare clear professional documents for senior leadership and external stakeholders

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Duke-NUS Medical School

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Executive / Senior Executive / Assistant Manager (APT Function)

About the role

What you'll do

Good to know

Requirements

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