Facilities & Procurement Executive

About the role

You will handle administrative management, vendor procurement and technical documentation for Hard FM operations in a fully desktop-based role. Duties include preparing Bills of Quantities, cost estimations and scopes of work for routine maintenance and repair works. You will raise and track Purchase Orders, cross-check vendor quotations against delivery documents and process contractor invoices for approval. You will also review contractor service reports, technical proposals, method statements and compliance documentation for M&E, HVAC, fire protection and electrical systems. The role supports vendor contract processing, verifies contract variations and maintains updated vendor databases. You will keep audit-ready facilities records, O&M manuals, warranties, statutory licences and monthly expenditure tracking reports.

Requirements

• Degree in Facilities Management, Mechanical/Electrical Engineering, Quantity Surveying or related discipline, or Diploma with at least 3 years of Hard FM administrative or procurement experience
• Familiarity with M&E systems and ability to read technical specifications
• Ability to prepare precise Bills of Quantities and PO paperwork
• Proficiency in MS Excel, MS Word and ERP or procurement systems
• High attention to detail and strong numerical accuracy
• Clear written communication skills

Benefits

• Career development and promote-from-within culture
• Flexible and agile work environment
• Comprehensive employee benefits program
• Continuous learning and development opportunities