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Not stated
Work mode
On-site
Experience
Some experience
About the role
This role supports the accounts payable function at a hotel in Clarke Quay, handling supplier invoices, purchase orders, and payment cycles. You will work closely with the finance team and other departments to keep processes accurate and compliant. It suits someone organised and detail-oriented who enjoys working with systems and numbers.
Interface supplier invoices from Purchase Plus into PeopleSoft.
Download and review invoice interface reports from PeopleSoft.
Extract outstanding PO reports and follow up on partial deliveries and overdue POs.
Manage the full process for creating new and informal suppliers in Purchase Plus and PeopleSoft.
Link supplier codes between Purchase Plus and PeopleSoft for invoice interfacing.
Maintain supplier master data, updating local and overseas supplier details in PeopleSoft.
Create new items in the Buy list according to policy.
Obtain HOD-approved quotations before creating items in Purchase Plus.
Ensure compliance with Delegation of Authority for preapproved and workflow invoice processing.
Verify supporting documents for non-food POs, such as service forms, approved quotations, and Capex forms.
Follow up on maintenance contract statuses.
Process preapproved invoices, workflow invoices, manual payment forms, and GIRO payments.
Review weekly pay cycle files for accuracy and escalate discrepancies.
Liaise with AP Pay cycles Team and AP Specialty Team to rectify errors.
Recheck revised pay cycle files before bank uploads.
Assist in AP month-end closing, including month-end accrual journal entries.
Audit daily collections against General Cashier Summary and bank-in slips.
Witness daily and weekly DIY laundry cash counts.
Conduct surprise spot checks per CSA requirements, such as cash float, beverage par stock, and operating equipment count.
Perform other duties as assigned.
Collaborate with internal departments to ensure finance policies and procedures are followed.
Maintain professional and positive interactions with colleagues.
Provide backup support to other finance team members during absences.
Support the hotel's corporate responsibility initiatives, including community involvement, environmental management, workplace health and safety, and food safety.
Good to know
Location: 2 Magazine Road, Singapore 059573.
Requirements
Familiarity with Purchase Plus and PeopleSoft
Understanding of purchase order and invoice processes
Knowledge of Delegation of Authority compliance
Ability to verify supporting documents
Attention to detail for pay cycle reviews
Ability to collaborate with internal departments
Apply on the company website
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