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Not stated
Work mode
On-site
Experience
Some experience
About the role
Mandai Nature is a non-profit conservation organisation based in Singapore, working on biodiversity protection across Singapore and Asia. This role supports the organisation's procurement and finance administration as well as day-to-day office administration, working closely with internal teams such as the Mandai Wildlife Centre and Mandai Academy science and research labs. It suits someone with a few years of experience in procurement, finance administration or office management who is organised and comfortable handling documentation and vendor coordination.
What you'll do
Coordinate with internal stakeholders, including the Mandai Wildlife Centre and Mandai Academy science and research labs, so procurement requests are carried out and properly approved
Raise and issue purchase orders following the organisation's procurement policies and approval processes
Liaise with vendors on quotations, purchase orders, deliveries and procurement-related enquiries
Check supplier invoices against approved purchase orders, contracts, quotations and supporting documents
Code invoices accurately and submit them for approval and payment within set timelines
Track purchase orders, invoice status and payment schedules to ensure timely settlement
Keep procurement records and filing systems accurate for audit and compliance purposes
Support vendor onboarding, collection of documentation and upkeep of supplier records
Assist with periodic procurement reporting, expenditure tracking and budget monitoring
Serve as the point of contact for administrative matters and share organisation announcements such as vaccination updates and complimentary tickets
Monitor and ensure equipment licences and permits are applied for or renewed accurately and on time
Coordinate staff travel arrangements, including flights, accommodation, airport transfers, visa applications and itineraries, in line with travel policies
Manage office supplies, stationery inventories and pantry requirements
Organise office meetings and team workshops, including venue arrangements, logistics, catering and meeting materials
Maintain office facilities and keep the working environment safe, organised and professional
Handle incoming correspondence, courier services and administrative records
Keep administrative spending within the approved administrative budget
Organise signed contracts and agreements in an orderly manner
Good to know
Based in Singapore
Requirements
Diploma or Degree in Business Administration, Supply Chain Management, Finance, Accounting or a related discipline
At least 2–5 years of relevant experience in procurement, finance administration, office management or similar operational support
Experience processing purchase orders, verifying invoices and administering payments
Familiarity with procurement and financial control processes is preferred
Proficient in Microsoft Office applications, especially Excel, Word, PowerPoint and Outlook
Experience with ERP, procurement, accounting or financial systems is an advantage
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