Full-timeAdmin & office· Posted 1 Oct

Senior Admin Associate, Research Administration Support, AI in Drug Discovery (AIDD)

A*STARFrom company site

Salary

Not stated by the company

When

Full-time hours

Where

Singapore

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Start: Not stated
Work mode: On-site
Experience: Experienced

About the role

This role supports the programme management office of AIDD, Singapore's national programme for using AI in drug discovery, hosted by A*STAR. You will handle day-to-day administration for a research programme, coordinating with internal and external stakeholders. It suits someone highly organised, proactive and detail-oriented, ideally with administrative experience in a research, academic or public sector setting.

What you'll do

Provide day-to-day administrative support to the programme management office team
Coordinate calendars and organise meetings, seminars and workshops involving multiple stakeholders

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Organise meeting logistics, including venue booking, virtual meeting arrangements and preparation of meeting materials

Perform secretariat duties such as recording discussions, decisions and action items, preparing minutes and tracking follow-up actions

Maintain programme documentation, filing systems and administrative records

Support the administration of research grants throughout their lifecycle

Coordinate grant calls, submission timelines and review schedules

Facilitate communications with applicants, reviewers and committee members

Coordinate scientific review meetings and panel discussions

Track grant submissions, review outcomes, funding decisions and reporting milestones

Assist with procurement requests, purchase requisitions and invoice processing

Monitor administrative budgets and expenditure records where required

Support travel arrangements and claims processing in line with organisational policies

Prepare reports, presentations and briefing materials

Coordinate events, workshops and programme-related activities

Maintain confidentiality of sensitive information and documentation

Perform other administrative duties as assigned

Requirements

Highly organised, proactive and detail-oriented
Strong organisational and communication skills
Comfortable managing multiple priorities
Experience in administrative support within a research, academic or public sector environment

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Senior Admin Associate, Research Administration Support, AI in Drug Discovery (AIDD)

About the role

What you'll do

Requirements

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