Full-timeAdmin & office· Posted 1 Oct

Senior Associate, Office of Grants Administration

A*STARFrom company site

Salary

Not stated by the company

When

Full-time hours

Where

Singapore

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Start: Not stated
Work mode: On-site
Experience: Experienced

About the role

The Office of Grants Administration oversees grants management and compliance for research funding managed by A*STAR. This role provides secretarial, administrative and logistical support across grant review meetings, events and documentation. It suits someone meticulous and well-organised who can juggle several workstreams at once.

What you'll do

Support grant review meetings, including scheduling, collating materials, booking venues, coordinating online meetings, setting up meetings, catering, and arranging travel, accommodation and flights for reviewers
Support ecosystem grant events such as roadshows and briefings on grant policies and funding initiatives
Support internal A*STAR events such as training workshops and engagement sessions

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Handle OGA administrative matters such as procurement and other back office tasks

Front general communications on grant queries to internal and external stakeholders

Coordinate and track responses from other grant OICs on queries about specific grant schemes or processes

Prepare and disseminate eDMs and other grant circulars

Collate and do first level checking of grants documentation, including proposal completeness and PI debarment checks

Check progress report submissions and verify KPIs

Perform claims checks

Collate and clean data for grant reports

Update and upkeep data entries on digital systems

Archive grants documentation

Assist grant OICs and grant Heads in audits

Assist internal and external stakeholders with routine grant administration issues

Good to know

Willing to work across different time zones and travel between two locations

Requirements

At least 5 years' experience, preferably in the public sector
At least 3 years' experience in event management, administrative and/or grants support
Meticulous, well-organised and detail oriented
Able to manage multiple workstreams concurrently
Able to work collaboratively and communicate well, both written and oral, with internal and external stakeholders
Willing to work across different time zones and travel between two locations

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Senior Associate, Office of Grants Administration

About the role

What you'll do

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Requirements

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