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Legal Executive (Knowledge Management)
Singapore Public Service
EWNETEOutram Park
ContractFrom company siteSalary not stated · Admin & office · 2d ago
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Singapore Public Service
EWNETEOutram Park
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ContractAdmin & office· Posted 1 Oct
Legal Executive (Knowledge Management)
SSingapore Public ServiceFrom company site
Salary
Not stated by the company
When
To be confirmed
Where
EWNETEOutram ParkHealth Sciences Authority Building
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- Start
- Not stated
- Work mode
- On-site
- Experience
- Some experience
About the role
This role supports knowledge management, legal information sharing and capability-building within the Legal Department of HSA, working closely with the Civil and Prosecution teams. It suits a motivated, organised and resourceful person who is comfortable handling information, digital platforms and a wide range of stakeholders, and who can present information clearly and practically.
What you'll do
- Support the development and implementation of Legal Department knowledge management initiatives and practices.
- Maintain and administer department-wide knowledge repositories containing legal guidance, precedents, templates, practice notes, training materials, legal updates, reference materials and other knowledge resources.
- Work with Civil and Prosecution officers, including the respective Legal Executives, to identify legal knowledge and materials suitable for preservation, consolidation and wider internal sharing.
- Support the systematic capture of institutional knowledge arising from significant legal matters, projects, policy work, prosecutions, disputes, contractual issues and other areas of Legal's work.
- Assist in developing and maintaining taxonomy, indexing, metadata, tagging and search structures to improve the accessibility and retrieval of Legal Department knowledge resources.
- Coordinate the review, updating and rationalisation of knowledge materials to ensure that guidance, templates and reference resources remain current, relevant and readily accessible.
- Support the preparation and dissemination of legal updates, newsletters, alerts, FAQs, guidance notes, internal advisories and other legal information for HSA officers.
- Monitor relevant legal and regulatory developments and assist Legal officers in collating and organising materials for internal circulation or further review.
- Support the planning and organisation of Legal Department training, briefings, seminars, knowledge-sharing sessions and other capability-building initiatives.
- Assist with the preparation of presentation materials, training resources, reference guides and other materials used for legal education and awareness within HSA.
- Maintain records of Legal Department training and knowledge-sharing activities, including materials, attendance and other relevant information.
- Support the development and maintenance of an internal Legal Department knowledge calendar or programme covering legal updates, training and knowledge-sharing activities.
- Assist in identifying recurring legal issues or frequently asked questions arising across HSA and support the development of practical guidance or reference materials to address them.
- Work with internal stakeholders to understand their legal information needs and support Legal officers in developing suitable educational or knowledge resources.
- Support the administration and enhancement of Legal Department digital knowledge platforms, including SharePoint sites, intranet pages, search tools, databases or other know
Requirements
- Relevant qualifications in Knowledge Management, Information Management, Library and Information Science, Communications, Business Administration, Information Systems or a related field are an advantage.
- Relevant working experience in knowledge management, information management, research, content management, communications, training administration, learning and development or a related area would be advantageous.
- Experience in maintaining knowledge repositories, intranet sites, databases, content management systems or other information platforms would be advantageous.
- Familiarity with SharePoint, Microsoft 365, knowledge management platforms, workflow tools, databases or other digital collaboration tools would be advantageous.
- Good proficiency in Microsoft Office applications, particularly Word, PowerPoint, Excel and Outlook.
- Strong written and verbal communication skills.
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Listing ID 5825·