ContractAdmin & office· Posted 25 Sept

Associate Executive, Operations Support Services (5 Months)

NHG HealthFrom company site

Salary

Not stated by the company

When

To be confirmed

Where

Woodlands

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Start: Not stated
Work mode: On-site
Experience: Some experience

About the role

This role sits with the Office Administration team at Woodlands Hospital, supporting the daily administrative and operational services that keep the hospital running smoothly. You will handle documentation, coordination and vendor-related tasks so that processes stay organised and compliant. It suits someone with solid admin experience who is meticulous, comfortable juggling several tasks at once, and happy to work with different teams across the hospital.

What you'll do

Provide day-to-day administrative support for Office Administration and Operations Support Services.
Maintain records, filing systems, documentation and operational trackers.

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Organise and manage office documents, correspondence and records.

Coordinate office services including mailroom operations, courier services, photocopier leasing, printing services, facilities booking and basic event support.

Raise and process electronic forms (e-Forms).

Track and monitor invoices, delivery orders, service sheets, claims and vendor documentation.

Ensure proper documentation and timely follow-up of transactions.

Monitor and maintain records for payments, claims, procurement requests, IT support requests and inventory.

Coordinate meetings and schedules where required.

Support office setups, logistical arrangements and minor events.

Work with internal departments, vendors and service providers to ensure activities run smoothly.

Support hospital activities, projects and organisational initiatives led by OSS.

Provide administrative and logistical assistance to various OSS functional teams.

Assist in ad-hoc projects and assignments that support departmental operations.

Good to know

This is a 5-month contract.
You may need to support emergency activations and return to the hospital during non-working hours when required.
You will work closely with multiple operational and support services teams across the hospital.
The role offers broad exposure to healthcare administration, operations support and organisational coordination.

Requirements

Diploma or equivalent qualification
At least 3 years of administrative experience
Experience handling documentation, filing systems and administrative processes
Comfortable processing and tracking e-Forms and transactional records
Proficient in Microsoft Office applications
Strong organisational and coordination skills

Benefits

Be part of a next-generation healthcare institution supporting the future of healthcare delivery
Work closely with multiple operational and support services teams across the hospital
Contribute to hospital-wide activities and projects that support patient care and operational excellence
Develop broad exposure to healthcare administration, operations support and organisational coordination

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NHG Health

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Associate Executive, Operations Support Services (5 Months)

About the role

What you'll do

Good to know

Requirements

Benefits

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