Intern, Project Management Office Analyst

What you'll do

• Track project status, milestones, deliverables, risks, issues, dependencies and portfolio metrics so management has clear visibility for decisions.
• Help consolidate and send out project reports such as team activity updates, weekly progress reports, monthly status reports and key business updates.
• Support Project Managers in preparing Steering Committee, Governance Board and management review materials, including slide decks, dashboards, executive summaries, financial updates and risk or issue summaries.
• Keep a calendar of IT project milestones, governance forums, reporting cycles, financial submission deadlines and enterprise-wide initiatives.
• Support monthly actuals, forecast updates, timesheet tracking, accrual submissions, variance analysis and consolidated capital and operating expenditure reporting.
• Work with IT Finance and Project Managers to distribute prior-month actual spending, gather forecast inputs, obtain variance explanations and prepare monthly financial forecast review materials.
• Make sure Project Managers update financial trackers, consolidated timesheets and financial inputs on time, and check that labour entries match the relevant trackers.
• Schedule and support monthly project financial forecast meetings, prepare materials, track discussion points, document actions and follow up on open items.
• Administer the Project Portfolio Management tool, including project records, templates, dashboards, reporting inputs, user access coordination and data quality checks.
• Coordinate onboarding and offboarding of project resources, covering access provisioning, tool setup, documentation handover and closure of administrative items.
• Maintain the central project documentation repository with proper version control, accessibility, completeness and alignment to PMO standards.
• Collect, consolidate and report on enterprise-level resource utilisation across internal, contractor and shared delivery teams.
• Help the PMO Lead organise weekly project progress, action, issue and risk review meetings with core project teams.
• Support the Executive Director of Portfolio Management and PMO leadership with scheduling, agendas, meeting minutes and action, decision, risk and issue registers.
• Prepare monthly newsletters and coordinate communication between the PMO and other departments on project visibility, achievements, milestones and governance updates.
• Track and follow up on compliance deliverables such as IT security assessments, data privacy reviews, audit documentation and other governance artifacts.
• Support improvements to PMO processes, procedures, templa