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Not stated
Work mode
On-site
Experience
Some experience
About the role
This role supports the delivery of corporate fit-out projects, acting as the main coordination link between clients, internal teams, vendors and project staff. You will join a project management office environment where organisation and communication are central to keeping projects on track. It suits someone with strong administrative skills who enjoys juggling several projects at once.
What you'll do
Assist Project Managers with planning, execution, monitoring and closing of client projects
Coordinate project activities, timelines, milestones and deliverables
Keep project documentation, trackers, action logs, risk registers and status reports up to date
Arrange client meetings, project reviews and internal discussions
Prepare meeting agendas, take minutes and follow up on action items
Act as a main point of contact for clients on project matters
Coordinate communication between clients and internal teams
Track client requests and ensure timely follow-up and resolution
Support client onboarding and project kick-off activities
Work with sales, operations, finance, vendors and project teams to keep execution smooth
Monitor progress and escalate risks, delays or issues proactively
Keep stakeholders informed on project status and key milestones
Prepare project status updates and management reports
Maintain accurate records of project budgets, invoices and related documentation
Support project audits and compliance requirements
Generate regular project performance and utilisation reports
Identify ways to improve project coordination processes and workflows
Support implementation of project management best practices and standards
Contribute to continuous improvement initiatives within the PMO
Good to know
Full-time position based in Singapore
Flexible working environment that supports work-life balance
Requirements
Diploma or degree in Business Administration, Procurement, Quantity Surveying, Project Management, Construction Management or a related field
At least 3-5 years of experience in procurement, contract administration, project coordination or construction/fit-out project administration
Strong knowledge of procurement processes, contract management and financial administration
Experience handling purchase orders, invoices, project costing and vendor payments
Familiarity with procurement, contract management and document management systems
Strong attention to detail with excellent organisational and document control skills
Benefits
Flexible working environment that respects work-life balance
Inclusive workplace that celebrates diversity
Opportunity to have a voice and affect change
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