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Experienced
About the role
This role supports the governance and secretariat needs of the HealthCity Novena Master Plan, working with Tan Tock Seng Hospital and NHG Health on the Medical Tower and Pavilion developments. You will coordinate high-level committee platforms and ensure documentation meets institutional and Ministry standards. It suits someone with strong writing and organisational skills who can manage multiple governance timelines with discretion.
Manage the full secretariat process for committees and steering forums, including agenda-setting and coordinating content inputs
Ensure papers are prepared and reviewed before CEO and Director sign-off
Maintain the governance calendar across committees and workgroups, meeting submission deadlines and approval timelines
Support improvements to governance processes, documentation standards, and reporting frameworks
Distil technical and clinical discussions into minutes, executive summaries, and action trackers
Draft board and management papers that translate developments, risks, and decisions into clear narratives
Ensure written outputs meet standards for CEO, Board, MOH, and MOHH review
Coordinate drafting and timely submission of approval papers to MOH, MOF, MOHH, and Cluster Board
Document justifications for capital grants, budget variations, or policy shifts with data-driven rigour
Maintain an audit-ready record of submissions, approvals, and outstanding decisions
Keep a forensic record of decisions and action items from project huddles and committee meetings
Follow up with content leads to close action items before the next reporting cycle, escalating unresolved items
Produce governance dashboards and status updates for leadership on decision pipeline and outstanding approvals
Good to know
Location: Singapore
Requirements
Degree in Healthcare Administration, Business, Communications, or a related field
At least 5-8 years of experience in a secretariat, governance, or institutional planning role
Experience ideally within a large healthcare institution or public sector infrastructure project
Exceptional writing skills for minutes, board papers, and executive summaries to tight deadlines
Strong organisational skills to manage multiple governance timelines and competing priorities
High interpersonal skill and professional discretion to liaise with Senior Management, Clinical Heads, and Ministry representatives
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