ContractAdmin & office· Posted 8 Oct

Temporary Management Support Staff

NUSApply on company site

Salary

Not stated by the company

When

To be confirmed

Where

SingaporeKent Ridge Campus, Singapore

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Start: Not stated
Work mode: On-site
Experience: Some experience

About the role

This temporary role provides administrative and personal assistant support to the Head of Administration and Dean at a faculty on Kent Ridge Campus. You will also help coordinate faculty operations and projects, working with internal stakeholders and service departments. It suits someone organised, detail-oriented and comfortable handling confidential matters who can start soon.

What you'll do

Provide day-to-day administrative and coordination support to the Head of Administration and Dean
Help schedule meetings, appointments and other administrative arrangements
Prepare meeting materials, documents, presentations, minutes and correspondence
Maintain and organise electronic and physical records, files and documentation

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Track follow-ups, action items and deadlines

Support preparation of reports, trackers and administrative summaries

Coordinate administrative and operational matters within the Faculty

Liaise with internal stakeholders and service departments on routine administrative matters

Help coordinate meetings, events, visits and other Faculty activities

Follow up with relevant parties on outstanding matters and update the Head of Administration

Provide administrative support for assigned Faculty projects and initiatives

Assist with project coordination, including schedules, trackers, documentation and meeting materials

Collate information and data from relevant stakeholders

Monitor timelines and follow up on outstanding actions

Support the Head of Administration and project leads with ad-hoc administrative tasks

Perform other administrative duties and ad-hoc assignments as assigned

Handle sensitive information with confidentiality and discretion

Maintain professionalism and integrity in all interactions and communications

Good to know

Temporary appointment based at Kent Ridge Campus, Singapore
Immediate availability or a short notice period is advantageous

Requirements

Diploma or equivalent in Business Administration, Management, Office Administration or a related discipline
Prior administrative, secretarial, personal assistant or coordination experience is advantageous
Good organisational and time-management skills with the ability to manage multiple tasks and deadlines
Good written and verbal communication skills
Proficient in Microsoft Office, particularly Word, Excel and PowerPoint
Able to work independently and follow up proactively

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Temporary Management Support Staff

About the role

What you'll do

Good to know

Requirements

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