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Executive (CET Admin) - School of Design & Media
Singapore Public Service
NSYio Chu Kang
Full-timeFrom company siteSalary not stated · Admin & office · 2d ago
Senior HR Business Partner
SUSS
NSYio Chu Kang
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NSYio Chu Kang
Full-timeFrom company siteSalary not stated · HR & recruitment · 1w ago
Full-timeAdmin & office· Posted 1 Oct
Executive (CET Admin) - School of Design & Media
SSingapore Public ServiceFrom company site
Salary
Not stated by the company
When
Full-time hours
Where
NSYio Chu KangNanyang Polytechnic
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- Start
- Not stated
- Work mode
- On-site
- Experience
- Some experience
About the role
This role supports the day-to-day administration of short courses run under Continuing Education and Training at Nanyang Polytechnic's School of Design & Media. You will work with course teams and trainers to keep each course run accurate and running smoothly. It suits someone organised and detail-oriented who enjoys keeping operations on track and is keen to learn about CET administration and training funding.
What you'll do
- Set up short courses and intakes in the STEP course management system following established procedures
- Keep course, schedule and trainer records accurate, and manage the master course calendar and room bookings across runs
- Process participant registration, onboarding and enrolment confirmation
- Maintain participant data and supporting documents for compliance
- Set up guest WiFi accounts for participants where needed
- Administer attendance taking, tracking and certification for each course run
- Compile attendance and completion reports for training funding and claim submissions
- Coordinate refreshment ordering and venue readiness, liaising with vendors and preparing training rooms and equipment before each session
- Confirm availability with trainers and associate trainers, and process associate trainer claims and timesheets
- Respond to participant, trainer and public enquiries, including MySkillsFuture, escalating non-standard cases, and run post-course feedback surveys
- Support course fee waiver requests by collating documents and routing them for approvals
- Maintain course run documents and records in SharePoint
Good to know
- Based at Nanyang Polytechnic
- Full-time role
Requirements
- Experience in administrative or operations support, ideally in a training, education or adult learning setting
- Comfortable learning and using structured systems and procedures, and able to pick up new course administration platforms quickly
- Strong organisational skills and able to manage attendance, records and scheduling accurately and on time
- Attention to detail when maintaining participant data and supporting documents for compliance and funding requirements
- Good communication skills to liaise with participants, trainers and vendors with tact and diplomacy
- Collaborative and proactive, able to work within well-defined procedures while supporting smooth daily operations
Apply on the company website
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Listing ID 5816·