Full-timeAdmin & office· Posted 12 Aug

Administrator, Convention Services (Technical)

Marina Bay SandsFrom company site

Salary

Not stated by the company

When

Full-time hours

Where

CCDTBayfrontMarina Bay Sands, Singapore

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Start: Not stated
Work mode: On-site
Experience: Some experience

About the role

This role provides administrative and secretarial support to the Convention Services (Technical) team at Marina Bay Sands. You will handle correspondence, scheduling, records and procurement paperwork for the department. It suits someone organised and meticulous who can juggle multiple tasks in a fast-paced environment.

What you'll do

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Prepare correspondence, reports, documents and presentations
Manage incoming emails, calls and visitor enquiries, routing them and following up
Maintain schedules, appointments, meetings, conference calls and travel arrangements
Record and transcribe meeting minutes and circulate documents
Maintain filing and record keeping systems for physical and electronic documents
Prepare and follow up on purchase requests, purchase orders and lease documents
Coordinate with vendors, Procurement, Finance and internal departments on quotations, approvals, deliveries and invoices
Assist with expense tracking, budget monitoring, budget preparation and forecasting
Monitor renewal timelines for contracts, licenses and service agreements
Maintain office supplies, equipment records and inventory documentation
Liaise with other departments to support daily operations
Track documentation, case files and action items to meet timelines
Maintain confidentiality of sensitive information
Build effective communication with team members, management and vendors
Perform other duties as directed by Management

Requirements

Minimum GCE 'O' Level or Diploma in Business Administration, Office Administration, Accounting, Economics or equivalent preferred
At least 2 years of relevant experience in office administration, clerical support, procurement administration, finance support or contract administration
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Knowledge of filing systems, record keeping and document control
Basic understanding of purchase requests, vendor coordination, invoice support and contract renewal tracking
Able to assist with expense tracking, budget compilation and forecasting

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Administrator, Convention Services (Technical)

About the role

What you'll do

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