Full-timeAdmin & office· Posted 6 Oct

Executive Assistant (Clinical Operations)

NUHSApply on company site

Salary

Not stated by the company

When

Full-time hours

Where

Singapore

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Start: Not stated
Work mode: On-site
Experience: Some experience

About the role

This role supports clinical operations at JurongHealth Campus, providing administrative and operational support to the department office and clinical services. You will work closely with senior management, doctors, and various stakeholders to keep day-to-day operations running smoothly. It suits someone organised, proactive, and comfortable handling multiple administrative tasks independently.

What you'll do

Maintain the HOD and Group Chief Director's calendar, scheduling and confirming appointments, meetings, and official engagements.
Ensure the department office runs efficiently and look for ways to improve workflows and systems.
Design filing systems for the department, clinical services, or programmes.
Provide administrative support for clinical services and programmes.

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Collate, organise, and prepare data for analysis and presentation.

Prepare, organise, and upload publicity and communication documents to intranet and websites.

Manage day-to-day clinical services and programmes independently.

Process purchase orders and requisite forms for departmental purchases.

Prepare meeting materials and attendees, and record minutes.

Provide administrative support in assigning and printing medical reports.

Support the Head of Orthopaedic Surgery and Hand & Reconstructive Microsurgery in approving claims and leave, ensuring proper documentation.

Support the department in onboarding doctors.

Publish the on-call roster on the intranet upon receipt from doctors.

Organise and coordinate meetings for senior management.

Enable departmental training and CME events by uploading CME points timely.

Organise and coordinate events such as public forums and workshops with internal and external parties, answering queries from sponsors, target audience, and staff.

Support the Associate Deans office with MBBS examinations.

Undertake any other duties or assignments as directed by the Reporting Officer or Department.

Good to know

Able to work on Saturdays when required.

Requirements

GCE 'A' Level, Diploma or equivalent
Healthcare background is an advantage
Proficient in English and good PC skills
Able to work on Saturdays when required

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Executive Assistant (Clinical Operations)

About the role

What you'll do

Good to know

Requirements

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