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Not stated
Work mode
On-site
Experience
Some experience
About the role
This role supports the Facilities Manager in running the day-to-day operations of a single client site, keeping the building well maintained and the workplace services running smoothly. It suits someone with a facilities or property management background who is comfortable handling contracts, budgets, vendors and tenant requests. The position is based at a client site in Singapore.
What you'll do
Oversee daily facility operations including janitorial, life-safety, engineering, site services and general maintenance in line with company policy and client instructions
Review contracts regularly, put them out to bid when needed, and check invoices against contract pricing
Supervise maintenance programmes covering the interior and exterior condition and appearance of the property
Respond promptly to building maintenance, repair and cleaning requests from occupants, and run ongoing contract programmes to resolve issues
Compile site documentation and reports accurately and on time, such as the Property Information Book, Site Operating Manual, Emergency Procedures Manual, compliance logs, vendor insurance certificates and paid invoice files
Prepare budgets, monthly and quarterly financial reports, contracts, expenditure records and purchase orders
Support the development of capital budgets, including input into a five-year plan for maintenance, facility improvement and cost reduction
Collect and analyse statistical data and prepare reports assessing facility management objectives
Keep up to date with the management contract, vendor agreements and other building contracts and their requirements
Monitor tenant and vendor compliance with insurance requirements and coordinate claims
Inspect the facility, systems, rooms and common areas proactively and report findings to the Facilities Manager
Good to know
Work is based at a client site at 3 Geylang Bahru Lane
The role operates in a professional office environment and routinely uses standard office equipment
Travel between properties may be required in varying weather conditions
The role involves remaining stationary for 50–75% of the time and moving about the workplace
Requirements
Associate's degree in facilities management, building, business or a related field
At least 3–5 years of relevant experience, preferably in commercial or industrial real estate with facility management exposure
Ability to read and understand construction specifications and blueprints
Able to understand management agreements and contract language
Skilled in maintaining and monitoring building management systems
Strong computer and systems knowledge, including Microsoft Word, Excel and PowerPoint
Apply on the company website
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