Full-timeAdmin & office· Posted 7 Oct

Executive, Office Administration

Singapore Public ServiceApply on company site

Salary

Not stated by the company

When

Full-time hours

Where

NSEWJurong EastJTC Summit

Apply on company site

How well do you match? See it now →

Free with a WorkJio account: we compare your profile with this job and show what you already meet.

Share with a friend

Start: Not stated
Work mode: On-site
Experience: Experienced

About the role

This role provides high-level administrative and executive support to a Senior Management Leader, keeping schedules, meetings, communications and key administrative processes running smoothly. You will work closely with senior management and internal and external stakeholders to support organisational priorities. It suits someone with strong organisational skills, sound judgement and the ability to handle sensitive information with discretion.

Know someone for this? Share it

WhatsApp Telegram Facebook LinkedIn

What you'll do

Manage complex calendars and schedule meetings, appointments and engagements to optimise time and resources.
Coordinate travel arrangements, itineraries and logistics for official engagements.
Monitor, screen and prioritise incoming correspondence, emails and calls, ensuring timely follow-up and escalation.
Collate, organise and prepare materials, presentations, briefing papers and reports for meetings.
Support meeting planning and coordination, including agenda preparation, logistics and follow-up actions.
Handle sensitive and confidential information with professionalism and discretion.
Maintain accurate records and manage confidential documents in line with organisational policies and governance requirements.
Act as a key point of contact between senior management and internal departments, external partners and stakeholders.
Facilitate communication and coordination across teams to ensure timely execution of actions and deliverables.
Draft and review correspondence, meeting notes and other administrative communications.
Support day-to-day operations of the Senior Management Leader, including document management, filing systems and administrative processes.
Provide administrative support for corporate events, visits and other organisational activities.
Undertake other duties and projects assigned to support the Senior Management Leader and organisational priorities.

Requirements

Relevant qualifications in any discipline
At least 15 years of relevant experience supporting senior management
Strong organisational and coordination skills, able to manage multiple priorities in a fast-paced environment
Excellent interpersonal and stakeholder management skills
Strong verbal and written communication skills
Demonstrated ability to exercise discretion and handle confidential information with integrity

Jio can write this application for you

Jio reads this job and your profile, then writes a short letter in your words. You read it, change anything, and send it yourself. Nothing is sent until you say so.

Apply on the company website

You will leave WorkJio. Never pay a fee or share your Singpass password, OTP or bank log-ins to apply.

Open application

Listed from Singapore Public Service’s own careers page and not yet verified by WorkJio. You apply on the company’s site. See all their roles.

Is this your company? Roles that show a salary rank higher on WorkJio. Claim or remove this listing

Executive, Office Administration

About the role

What you'll do

Good to know

Requirements

More jobs like this

Senior Executive Assistant

Senior Executive Assistant / Executive Assistant / Associate Executive (Infection Control)

Executive (AAA)

Executive (Sponsored Research)

Communications and Events Associate (Mechanobiology Institute)

Associate, Research Grants & Management