Executive, Paiza Lifestyle Experience (Events)

What you'll do

• Schedule meetings, manage calendars and prepare documents for the department.
• Keep organised records of expenses, accruals and vendor contracts.
• Handle correspondence with clients and vendors by email, phone and meeting notes.
• Help develop event plans covering timelines, budgets and itineraries.
• Research potential venues, vendors and experience providers.
• Assist with contract negotiations and make sure agreements are documented.
• Coordinate transport, accommodation and security for events and experiences.
• Make sure event components are delivered and set up on time with vendors and suppliers.
• Prepare and distribute event materials such as invitations, guest lists and marketing collateral.
• Raise requests for visual media support and follow up on post-production.
• Help with event setup and teardown.
• Act as a point of contact for registration, guest support and support staff during events.
• Troubleshoot issues so events run smoothly.
• Help prepare post-event reports using feedback from departments, customers and vendors.
• Process payments and invoices on time.
• Assist in preparing reports and documentation for future reference.
• Help implement marketing strategies for events and experiences.
• Assist with social media updates such as event highlights and client testimonials.
• Support the creation of promotional materials and presentations.