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Start
Not stated
Work mode
On-site
Experience
Some experience
About the role
This role provides administrative, logistical and coordination support to the Division of Pre-Hospital and Medicine at Woodlands Hospital. You will work closely with the Operations Director and various clinical and operational teams to keep day-to-day operations running smoothly. It suits someone organised, proactive and comfortable supporting senior stakeholders in a fast-paced healthcare setting.
What you'll do
Provide personal assistant support to the Operations Director, including calendar management, claims processing, travel arrangements and administrative coordination
Manage correspondence, scheduling and follow-up actions for operational and departmental priorities
Handle ad hoc administrative duties as assigned
Support the Division with meeting logistics, learning needs tracking, data entry and information collation
Coordinate office administration such as stationery management and office resource planning
Help resolve facility and IT-related issues by liaising with support teams
Assist with fire warden and workplace readiness responsibilities where required
Provide secretariat support for departmental meetings, committees and workgroups
Coordinate meeting arrangements, prepare agendas, take minutes and track follow-up actions
Prepare presentations, reports and other meeting materials
Support planning and execution of departmental events and engagement sessions with internal and external stakeholders
Coordinate staff engagement and team cohesion activities
Support procurement and purchasing, including obtaining quotations, processing payment requests and tracking procurement status
Coordinate with vendors for equipment demonstrations, site visits and product trials
Arrange and monitor delivery of equipment, supplies and other operational requirements
Ensure proper documentation and follow-up of procurement matters
Support operational projects and initiatives within the Division
Perform other duties assigned by the Reporting Officer
Good to know
Based at Woodlands Hospital in Singapore
Requirements
Diploma in Business Administration, Healthcare Management, Office Administration or a related discipline
Experience in administrative, secretariat, coordination or operational support roles is an advantage
Experience supporting senior stakeholders and managing multiple priorities is preferred
Experience in a healthcare environment is an advantage
Strong organisational and coordination skills with the ability to manage multiple tasks and deadlines
Good interpersonal and communication skills, both written and verbal
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