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Full-time Admin & office · Posted 1 Oct
Associate Executive, Clinical Operations (Medicine) N NHG Health From company site
Salary
Not stated by the company
Start Not stated
Work mode On-site
Experience Some experience About the role This role provides administrative, logistical and coordination support to the Division of Pre-Hospital and Medicine at Woodlands Hospital. You will work closely with the Operations Director and various clinical and operational teams to keep day-to-day operations running smoothly. It suits someone organised, proactive and comfortable supporting senior stakeholders in a fast-paced healthcare setting.
What you'll do Provide personal assistant support to the Operations Director, including calendar management, claims processing, travel arrangements and administrative coordination Know someone for this? Share it
Associate Executive, Clinical Operations (Medicine) job at NHG Health, Toa Payoh | WorkJio
Manage correspondence, scheduling and follow-up actions for operational and departmental priorities
Handle ad hoc administrative duties as assigned
Support the Division with meeting logistics, learning needs tracking, data entry and information collation
Coordinate office administration such as stationery management and office resource planning
Help resolve facility and IT-related issues by liaising with support teams
Assist with fire warden and workplace readiness responsibilities where required
Provide secretariat support for departmental meetings, committees and workgroups
Coordinate meeting arrangements, prepare agendas, take minutes and track follow-up actions
Prepare presentations, reports and other meeting materials
Support planning and execution of departmental events and engagement sessions with internal and external stakeholders
Coordinate staff engagement and team cohesion activities
Support procurement and purchasing, including obtaining quotations, processing payment requests and tracking procurement status
Coordinate with vendors for equipment demonstrations, site visits and product trials
Arrange and monitor delivery of equipment, supplies and other operational requirements
Ensure proper documentation and follow-up of procurement matters
Support operational projects and initiatives within the Division
Perform other duties assigned by the Reporting Officer Good to know Based at Woodlands Hospital in Singapore Requirements Diploma in Business Administration, Healthcare Management, Office Administration or a related discipline Experience in administrative, secretariat, coordination or operational support roles is an advantage Experience supporting senior stakeholders and managing multiple priorities is preferred Experience in a healthcare environment is an advantage Strong organisational and coordination skills with the ability to manage multiple tasks and deadlines Good interpersonal and communication skills, both written and verbal Apply on the company website
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