Full-timeHR & recruitment· Posted 21 Sept

Assistant Manager, Office Management and HR Services, Singapore

Marriott InternationalFrom company site

Salary

Not stated by the company

When

Full-time hours

Where

NECCHarbourFront2 Harbourfront Place #06-08, Bank of America, Singapore 098499

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Start: Not stated
Work mode: On-site
Experience: Experienced

About the role

This role keeps the Singapore regional office running smoothly while giving practical HR services support that helps associates have a good experience. You will coordinate workplace services, facilities, vendors, internal communication, associate activities and the intern programme, and you will guide the receptionist on front-of-house duties. It suits someone organised and service-minded who can juggle competing priorities and handle confidential matters with care.

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What you'll do

Coordinate daily office operations and workplace services, including overseeing reception support.
Give day-to-day guidance, prioritisation and escalation support to the receptionist on visitor registration, calls, enquiries, mail, couriers, meeting rooms, pantry and facilities matters.
Manage facilities, maintenance, office supplies and service providers, resolving issues promptly.
Maintain vendor relationships and monitor service standards, spending and contractual requirements.
Handle office administration such as purchase requests, invoice follow-up, facilities requests and market-specific projects.
Look for ways to improve workplace processes, service quality and cost effectiveness.
Monitor the quality and consistency of front-of-house and shared office services.
Create, maintain and run the Singapore associate relations calendar covering events, town halls, engagement activities, leadership meetings and communication milestones.
Administer service awards, recognition programmes and related documentation.
Support associate relations events with venue, equipment and logistics coordination.
Maintain the associate relations budget, tracking spend, raising purchase requests, following up invoices and updating stakeholders.
Contribute to newsletters, office announcements and other internal communication channels.
Support onboarding arrangements, workplace orientation and associate queries.
Maintain office and HR services records, procedures and compliance documentation.
Help coordinate the Singapore intern programme, including onboarding logistics, documentation, communication and activities.
Ensure document retention, access controls and confidentiality.
Support standard operating procedures, templates and associate communications.
Carry out other duties reasonably assigned by the business.

Requirements

Degree or diploma in Business Administration, Human Resources or a related field preferred
Experience in office administration, office management, workplace services, facilities coordination, HR administration, intern programme coordination or similar operational support
Experience guiding, coordinating or supervising administrative, reception, hospitality or office-services team members preferred
Experience coordinating vendors, purchase requests, invoices, office supplies, maintenance, associate events, associate relations calendars, budgets or workplace services
High proficiency in Microsoft Excel, Power BI, PowerPoint and other Office applications and reporting tools, with data analysis, dashboard creation, tracking and management presentation experience
Able to deliver presentations to business partners and key stakeholders

Assistant Manager, Office Management and HR Services, Singapore

About the role

What you'll do

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Requirements

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