Full-timeAdmin & office· Posted 25 Sept

Associate Executive, Dental Operations & Administration

NHG HealthFrom company site

Salary

Not stated by the company

When

Full-time hours

Where

Singapore

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Start: Not stated
Work mode: On-site
Experience: Some experience

About the role

This role supports dental clinics and headquarters functions within a healthcare group's dental services, keeping daily operations running smoothly and coordinating across stakeholders. It suits someone organised and detail-oriented who can juggle several workstreams in a fast-moving healthcare setting.

What you'll do

Manage the calendars of the Director and Deputy Director, including scheduling and coordination
Provide secretarial support for department meetings, preparing materials and taking minutes
Process claims and payments
Prepare and analyse operational data and reports
Keep departmental documentation accurate and current

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Handle medico-legal documentation and support service recovery cases

Coordinate the bi-annual onboarding and postings of Dental Officers (DOPEX)

Liaise with internal and external stakeholders such as HR, IT and MOHH on operational needs

Answer staff queries and give administrative support to the department

Coordinate training programmes, covering logistics, scheduling and attendance tracking

Plan and support departmental events, meetings and activities

Maintain equipment records, servicing schedules and licence renewals

Support radiation badge (TLD) collection and exchange in line with regulatory requirements

Track equipment issues and prepare regular reports on breakdowns

Support audits and ensure compliance with documentation and quality standards

Maintain IT assets and staff access systems

Update and maintain departmental policies, procedures and work instructions

Support financial tracking and monitoring

Conduct supplier performance reviews and help with contract renewals

Good to know

Based in Singapore

Requirements

Diploma in Business Administration, Healthcare Management or a related discipline
Experience in healthcare operations or administrative work is preferred
Strong organisational and coordination skills, able to handle multiple priorities
Good interpersonal and communication skills for engaging stakeholders
Detail-oriented, proactive and resourceful
Able to work independently and within a team

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NHG Health

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Associate Executive, Dental Operations & Administration

About the role

What you'll do

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Requirements

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