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On-site
Experience
Experienced
About the role
This role supports a Board Member across business and corporate matters, acting as a key partner on meeting preparation, decision support and follow-through. It sits within the Executive Office and suits an experienced professional who has supported C-suite leaders and can coordinate strategic priorities across many stakeholders.
What you'll do
Prepare agendas, pre-reads, briefing notes, talking points and decision papers for meetings
Produce decision-oriented minutes capturing key points, decisions, owners, deadlines and escalations
Maintain action and decision trackers, follow up on dependencies and keep a forward view of meetings and milestones
Develop board, management and stakeholder decks with clear storylines, messages and decision points
Senior / Manager, Executive Office job at Far East Organization, Singapore | WorkJio
Structure submissions, challenge gaps and validate facts, figures and recommendations with content owners
Prepare speeches, correspondence, key messages and briefing notes, and maintain approved materials
Support business, operating and strategic reviews by consolidating information and surfacing key questions
Coordinate selected cross-business initiatives, clarifying outcomes, owners and dependencies
Conduct targeted research and analysis on business opportunities, partnerships, investments and operating issues
Manage the administrative support model, including duties, service standards, backup coverage and escalation protocols
Oversee calendar, travel, correspondence, meeting logistics, claims, filing systems, templates and workflows
Prioritise requests and access while handling sensitive information with discretion
Ensure statutory board or committee minutes and records remain with the accountable Company Secretary or governance owner
Represent the Board Member's views only when authorised, distinguishing coordination, recommendation and decision authority
Escalate potential conflicts, related-party matters, information barriers or unclear mandates to the appropriate authority
Good to know
Based in Singapore
Requirements
Degree in Business, Management or a related discipline
7–10 years of relevant experience supporting C-suite executives in an Executive Office/CEO Office, or in strategy, business management, corporate development, consulting, investor relations or similar
Proven track record supporting senior executives on business reviews, cross-functional initiatives, executive presentations, meeting documentation and action tracking
Excellent written and verbal communication skills with strong analytical and business acumen
Strong attention to detail, organisational skills and execution discipline
Ability to manage multiple priorities and ensure timely follow-through
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