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Start
Not stated
Work mode
On-site
Experience
Some experience
About the role
This role manages the day-to-day performance of a commercial property and oversees in-house and outsourced service providers such as technicians, security and cleaning teams. It suits someone proactive and solution-oriented who can work independently and build positive relationships with tenants, clients and colleagues.
What you'll do
Oversee daily maintenance and operation of building systems including general building works, plumbing and sanitary, water features, auto doors, CCTV, AV, telecommunications and Wi-Fi.
Develop, implement and supervise a planned preventive maintenance programme and comprehensive maintenance plan for building systems and soft services.
Monitor and maintain safe, efficient operation of all building-related systems.
Ensure systems operate according to design and operation intent.
Plan and procure parts and maintenance services within set budgets.
Coordinate and supervise maintenance activities so contractors, vendors and technicians complete repairs and soft services on time and to required standards.
Set standards for non-maintenance matters such as security guard and cleaner uniforms, management office, workplace security and cleaners' store.
Review all areas regularly to identify cost-saving measures without compromising quality, durability or effectiveness.
Set up a monitoring system to track repairs and replacements and control excessive occurrences.
Monitor utilities consumption and take appropriate action on irregularities.
Follow up on matters after meetings.
Review procedures for imposing fines on contractors or tenants who contravene house rules.
Set up inspection schedules for defects, cleanliness and other term contract works.
Liaise with Property Executive or Senior Property Executive (M&E) and tenants on building and M&E services matters.
Arrange handling of emergency situations such as power failure, burst pipe and gas leaks.
Attend meetings with clients, term contractors or as assigned, and record and put up minutes.
Keep updated records of warranties still in force.
Conduct daily checks that common areas are maintained, including cleaning and landscaping.
Conduct regular inspections with term contractors such as cleaning and pest control to ensure services meet management or authority standards.
Conduct daily checks on common property, whether or not maintained by a term contractor, to ensure soundness and proper maintenance.
Inspect, supervise and test plumbing fittings periodically, and by-pass timers and controls to check for defective lights.
Propose improvement, repair and upgrading works and ensure approved works are carried out properly.
Monitor and furnish regular reports on intrusions, irregularities or unsafe practices.
Set procedures and contact numbers for emergency situations such as burst pipe, fire, power failure and structural damage.
Carry out ad-hoc project works to enhance the building and related systems.
Coordinate tenant move-in
Requirements
Proactive and solution-oriented
Friendly with an assertive and personable nature
Demonstrates initiative and able to work independently
Experience using Microsoft Word, Excel and PowerPoint
Decorous telephone etiquette
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