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Experience
Experienced
About the role
This role supports the setting up and daily running of the Health Services and Population Health Unit (HSHPU), reporting to the Director. You will be the central coordination point for the unit, handling project administration, governance, finance, communications, events and operational planning. It suits a highly organised and proactive person who can juggle multiple priorities in a fast-moving healthcare and academic setting.
What you'll do
Support the Director and leadership team in the overall management and daily operations of the HSHPU.
Manage the Director's calendar, meeting schedules and administrative priorities.
Serve as secretariat for governance committees, advisory boards and project meetings, including agenda preparation, minute-taking and follow-up on action items.
Develop, implement and continuously improve administrative processes, SOPs and operational workflows.
Support project governance activities, including documentation, reporting and project portfolio management.
Coordinate cross-functional teams and facilitate communication among clinicians, researchers, operational departments and external collaborators.
Support budgeting, financial planning and expenditure monitoring across the HSHPU.
Track project budgets against milestones and funding requirements.
Coordinate procurement activities, vendor engagement, contract administration and payment processing in line with institutional policies.
Prepare financial reports, utilisation summaries and management dashboards.
Coordinate engagements with internal and external stakeholders including healthcare institutions, government agencies, academic partners and industry collaborators.
Maintain stakeholder databases and support outreach initiatives to promote HSHPU programmes and collaborations.
Assist in maintaining the HSHPU website, newsletters, presentations and communication materials.
Coordinate publicity and communication activities for HSHPU initiatives.
Plan, coordinate and operationalise webinars, seminars, workshops, conferences and stakeholder engagement events.
Manage event logistics including venue arrangements, registration, budgeting, procurement and post-event reporting.
Support training and capability-building activities organised by the HSHPU.
Coordinate recruitment activities and onboarding of staff.
Maintain office resources, equipment and administrative records.
Support strategic planning, annual work planning and reporting exercises.
Prepare briefing materials, presentations and reports for senior management.
Perform other duties as assigned by the Director or leadership team.
Good to know
2-year contract position.
Based in Singapore.
Requirements
Bachelor's degree in Business Administration, Healthcare Management, Public Health, Life Sciences or a related discipline.
At least 3–5 years (Senior Executive) or 5–8 years (Assistant Manager) of relevant experience in healthcare, higher education, research administration or programme management.
Experience supporting senior management or directors in a complex organisational environment.
Experience in project coordination and stakeholder management.
Excellent organisational and project management skills.
Strong interpersonal and stakeholder management abilities.
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